Step 6 – Newer versions of Microsoft Outlook allow users to continue editing their HTML email in MS Word. Step 5 – Insert a HTML hyperlink by clikcing “Insert” and “Hyperlink.” Enter the URL of the link to be included in the message and the desired anchor text in the appropriate text fields on the subsequently displayed menu. Step 4 – Insert an image into the email by clicking “Insert” and “Picture.” Use the program File Chooser to select the image to to be embedded in the email. Step 3 – Create a new email by clicking “New Message” on the Microsoft Outlook program menu. Step 2 – Turn on HTML editing in Outlook by clicking “Tools” and “Options.” Click “Mail Format” and select “HTML” in the “Message Format” from the drop-down menu list. Step 1 – Open Microsoft Outlook by double-clicking the program icon on the computer’s desktop.
In the Internet Format list, select the format to be used for messages to this recipient. In the email box, double-click the recipient’s e-mail address. To change the message format for all messages sent to a specific recipient, open the contact card for that recipient. In the Compose In This Message Format, click the desired format.
To change the message format for all messages, go to Tools, then Options, then click Mail Format tab. If the message’s format is changed, the reply is formatted with the new display format. The user also has the option of clicking the Info Bar, changing the message’s format to HTML or Rich Text, then replying. However, if he/she selects the Read all standard mail in plain text option, Outlook formats his/her reply in plain text. When someone replies to a message, Outlook preserves the original message’s format. So, when someone uses HTML, what he/she sends is what the recipient will see. When someone selects either of the options that allow formatting, the message is sent in HTML format by default. It is also the best format to use when creating messages that are similar to traditional documents, with various fonts, colors, and bullet lists. Not all email applications support formatted messages or pictures. The fact that someone chooses a message format does not mean that the recipient will see it. The message format that the user chooses determines whether he/she can add formatted text such as bold fonts, colored fonts, and bullets, and whether he/she can add pictures to the message body. Microsoft Outlook offers the flexibility in message formats that users need. Therefore, users need to use a message format that their recipient’s application supports.
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